Duty of Disclosure - Accreditation for Esbjerg Festival

According to data protection regulations, we are required to inform you about how we process your information.

Please note that this is for your information only, and no action is required on your part.

If you have any questions about how we handle your data, you can find more information at www.esbjerg.dk or contact us.

Personal data refers to information about you.

Processing means any form of handling of personal data. This can include, for example, collecting, recording, storing, searching, sharing, or deleting your personal data.

Name
Email address
Phone number
Employment/media affiliation

We have your information from you or the person who filled out the form in connection with the request for accreditation for press coverage of Esbjerg Festival 2025.

At this time, we cannot specify how long we will retain your personal data. However, we can inform you that we will consider whether the information has fulfilled its purpose and the municipality's criteria for when the information will be archived.

Your information is stored in our specialized systems. Only employees with a legitimate, work-related reason are allowed to process your personal data.

The purpose of processing your personal data is to enable your accreditation for press coverage of Esbjerg Festival and to contact you in connection with this.

The right to process your information is based on the consent you provide when submitting the accreditation form for Esbjerg Festival.

Additionally, your information may be used to ensure the quality of our case handling.

We have your information from you or the person who filled out the form. The information was provided in connection with completing the form indicating the desire to be accredited for Esbjerg Festival.

We store your information in our specialized systems. Only employees with a legitimate, work-related reason are allowed to process your personal data.

The information is retained for as long as it is relevant to the current case the form pertains to.

The information will be deleted if you withdraw your consent.

It is Esbjerg Kommunes communications and event department that processes your provided data. We do not share your information with other external parties.

You have a number of rights regarding our processing of your personal data. If you wish to exercise any of these rights, you can contact the municipality using the contact information provided below.

You can always withdraw your consent. However, the processing of your personal data that has already occurred while the consent was valid will still be lawful.

You can request access to the information we have registered about you. You can also request access to a specific case concerning you.

You can ask us to correct or add information about you.

In certain cases, you can request that information about you be deleted.

In certain cases, you can request a restriction on the processing of your information.

In certain cases, you can object to otherwise lawful processing of your information.

In certain cases, you can request that your information be provided to be transferred to, for example, another authority.

If you have any questions about this page or the processing of your personal data, please contact Esbjerg Municipality at +45 76 16 16 16.

Esbjerg Kommune has a Data Protection Officer, whom you can contact via secure email (requires MitID) or by phone at +45 76 16 12 70. You can read more about the Data Protection Officer on the Municipality's website

You can file a complaint with the Danish Data Protection Agency (Datatilsynet) regarding Esbjerg Kommunes processing of your personal data. You can find the contact details for Datatilsynet on their website.

This can include, for example, collection, recording, organization, storage, searching, use, disclosure, or deletion of information.

"Processing" can also refer to the registration of information in an electronic case and document management system.

"Personal data" refers to information that can be directly or indirectly linked to a specific person.

How we process your personal data

According to Article 6, Paragraph 1, Subparagraph e of the General Data Protection Regulation (GDPR).

You can request to have information corrected or added to your case.

In certain cases, you can request the deletion of information in your case.

In certain cases, you have the right to request a restriction on the processing of your personal data.

In certain cases, you have the right to object to otherwise lawful processing of your personal data.

You can read more about your rights as a data subject on the Danish Data Protection Agency's (Datatilsynet) website.

You are welcome to contact the department handling your case.

Esbjerg Kommune has a Data Protection Officer, whom you can contact via secure email (requires MitID) or by phone at +45 76 16 12 70.
Read more about the Data Protection Officer.

You can file a complaint with the Danish Data Protection Agency (Datatilsynet) if you wish to complain about Esbjerg Municipality's processing of your personal data. You can find their contact details on their website.